Before you are able to start using the Tool, the Enterprise Administrator has to
register an enterprise account, select and secure the appropriate licence package,
create a project or projects then assign the Users and Viewers.
Enterprise Admin has the overall authority over the operation and use of the Tool.
Users are assigned to edit and update the data and activity details of their
Viewers can only view the details and activities but are not able to edit or change
any entries of the program.
It is recommended to limit the number of Users in order to avoid duplication or
random entries that might lead to erroneous timeline presentations, while any number
of Viewers can be assigned within the limitations of the Licence Package. Viewers
can be members of management, department heads or persons in position of following
up and control.
Not at all, it is a “Click & Forget” tool, all what the user has to do is to enter
the submission date of the proper invoice into the system, sit back and the system
does the rest.
This is true if the submitted monthly invoice is approved and settled within 28
days. But if the invoice is partially or totally disputed, then the whole cycle of
notices of non-payments, referrals to the adjudication process, resulting into
changes to timelines and deadlines leading to over 18 timelines and deadlines that
have to be edited, controlled and tracked.
Even if there are no non-payments or adjudication, deadlines still need to be met
for payments, which the user does not have to worry about because the system
constantly reminds the end user of critical deadlines.
With the “Click & Forget” feature, the program will on the spot produce for you an
overall “to-do” list that will allow you to plan and forecast your cash flow,
advance plan your needs for additional resources and to mitigate any unforeseen
surprises in meeting your timelines, milestones and operational deadlines.
Considering the number of monthly accumulated timelines, milestones and deadlines
that have to be planned, tracked and executed, especially when the activities and
tasks start to be overlapping, manual management and tracking will get to be
complicated and confusing which will eventually require additional resources and
person-hours to be spent for the purpose. PPA-Tracker with its “Click & Forget”
feature will automatically produce all the required data and updates eliminating the
need to resort for additional resources or person-hours including early avoidance of
At the moment only Ontario is implementing the new Prompt Payment and Adjudication
Regimes and the flow of activities in this application are based on the timelines
and milestones that are in compliance with Ontario’s New Construction Act. When
other provinces start implementing their own Regimes, a PPA-Tracker version related
to each province’s laws will be made available.
Since the Program is cloud based, it can be accessed through www.ppatracker.ca but
with limitations for the time being. Projects and enterprise calendar listings can
be viewed that would serve as to-do charts. Development of full compatibility is
currently in progress.
The key components of the Licence Packages consist of the following:
a) Administrator who has full control over the management of the program, purchase
and renewal of the licence, creation of the projects and the allocation of Users
and Viewers to operate the system.
b) Combined number of Users, who are assigned to operate and use the functions of the
program, and Viewers who can view and follow up the activities but do not have the
right to make any changes to the functions of the program.
c) Combined number of Invoices and Claims created during the validity period of the
d) The operational functions of the program are the same for all categories
of the Licence Packages